Our Customization Services
Eventfully Yours, Shawn (EYS) Event Planning and Event Management Services offers three (3) primary packages of services: Event Planning Package (Full Planning) Event Management Package (Day of Logistics), and Event Set-up Package.
Whether Eventfully Yours, Shawn Event Planning and Event Management Services is consulting, planning, executing, or designing and decorating your event, our primary goal is to accommodate the event needs of our clients.
Packages
This is our full planning package. This package is designed to assist with everything from A-Z. We can help with everything from budget, theme, color, vendor referrals, vendor management, vendor meetings, planning schedules and deadlines, event set-up & breakdown and more.
- Preferred vendor referrals and management
- Preferred venue referral, selection, and site visits
- Event schedules, planning timelines & checklists
- Confirm vendor details, logistics and costs
- Confirm venue details, logistics and costs
- Day of logistics / Day of Coordinator
- Contract review
- Budget assessment and oversight
- Vendor consultations and meetings
- Client status reports
- Customized venue floorplans
- Email vendors reminders and provide day of logistics (arrival time, event posts, etc.)
- Oversee breakdown of the event and ensure all personal items are returned to client
- Unlimited Emails/ Phone Calls/ Texts (T-F 10:00AM – 5:00PM)
- Event Assistant(s) (one assistant per 50 guests)
- Event management package included
- Event set-up package included
This package is designed for those who enjoy working with the details for their event; however, would like a helping hand managing all the behind-the-scenes specifics organized for the event. We rely on partnerships, vendors, suppliers, and staff to help execute events.
We will plan and execute the day of your event successfully and professionally as we oversee the day of logistics activities from timeline and schedules, event staff, deliveries & receiving supplies, overseeing the vendors, working with the venue to ensure everything is in place and ready to go for your special event.
Remove yourself from the logistics and coordination process the day of the event and enjoy the special occasion with your guests.
- Event Coordinator
- Event Assistant(s) (one assistant per 50 guests)
- Oversee vendor set-up, logistics & coordination
- Oversee venue / event set-up
- Oversee event breakdown & clean up
- Oversee party rental receiving and set-up
- Oversee the flow of the event to ensure all elements are coordinated
- Oversee and manage the “Run of Show” / Event Schedule
- Assist DJ /MC with the “Run of Show” /Event announcements
- Point of Contact for vendors (Vendor Liaison)
- Oversee Event Staff / Assign event roles & responsibilities
- Day of Event Logistics & Coordination
- Meet with vendors as they arrive and direct them to their work sites
- Track vendors arrival and departures
- Direct & guide guests as necessary
- Confirm vendor & staff attendance and make sure all the pieces are in place
- Troubleshoot any problems that may come up throughout the event
- Oversee Gifts and Cards
- Oversee breakdown of the event and ensure all personal items are returned to client
This is our partial event planning package. This package is designed for those who want event set-up only. We will help with setting up any décor and execute all the details you have put together for your event, so you are able to focus on other aspects of your event.
- Event Set-Up
- Guest of Honor table
- Guest Tables
- Food Station(s)
- Bar & Beverage Station(s)
- Cake Table
- Centerpieces
- Decorations
- Card & Gift Table
- Focal Point / Backdrop
- Tables & Chairs
- Buffet Menus
- Guest Menu Cards
- Table reserved signs
- Table numbers
- Event Props
- Rental furniture
Event Décor Set-up- Guest of Honor table
- Guest Tables
- Food Station(s)
- Bar & Beverage Station
- Cake Table
- Centerpieces
- Decorations
- Card & Gift Table
- Focal Point / Backdrop
Event Design & Concept Package
- Layout & Floorplan
- Color Palette
- Vision Board
- Design recommendations
- Event Lighting
Event Décor
- Select table linen
- Design and/or assemble centerpiece
- Décor layout
- Design table setting
- Décor research & recommendations
Event Concept
- Theme & concept development
- Theme research & recommendations
Invitation & RSVP Management
- Assist with invitation selection
- Assemble and stuff invitations
- RSVP management
- Track guest count and meal selection.
- Mailing Save-the-Date Cards
Preferred Vendor Referrals
- Caterer
- DJ
- Band
- Photographer
- Videographer
- Custom Cake Designer
- Balloon Designer
- Bartender / Mixologist
- Transportation
- Entertainment
- Florist
- Other
Pick up/Deliver Items to and from Venue
- Secure and pick up items
- Deliver items to the designated venue the day of the event
- Return items to client (or designated person) after the event
Hotel Block Management
- Research hotel options for guests
- Secure up to (2) hotel options at three-tier price points.
- Manage and negotiate room block contracts
Preferred Venue Selection
Grand Venue Rental-Half Day Evening
Half Day Rental 6-12midnight
- Exclusive use of our Grand Lux Venue for 1-150 guest
- Assigned Event Coordinator
- All tables and white Chiavari Chairs
30 Minute Consultation
- Zoom Appointment
- Phone Appointment
Tablecloth Rental Services
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- Black Round 108″ inch
- Black Square Tablecloth 52×52 inch
- White Round Tablecloth 108″ inch
- White Square Tablecloth 60×102 inch